The frequency of renewing an organization’s registration with the System for Award Management (SAM) depends on the type of registration and the information that was provided during the initial registration process.

Generally, SAM registrations are valid for one year from the date of registration or the date of the last update. However, some registrations may have a fixed expiration date, while others may be based on the date of the last update. It’s important for organizations to stay aware of the expiration date of their registration and renew it before it expires to avoid losing access to federal procurement opportunities and being unable to receive federal funding.

To renew an organization’s registration with SAM, the authorized representative must log in to the SAM website and update the organization’s information, including the following:

1.  Legal business name
2. Doing business as (DBA) name
3. Address
4. Phone number
5. Email address
6. Electronic Business (E-Biz) Point of Contact (POC)
7. Website address
8. Business Type
9. North American Industry Classification System (NAICS) codes
10. Product and Service codes (PSCs)

It’s important to note that some of the information may need to be verified before the renewal can be processed.

For example, the authorized representative may need to provide proof of the organization’s business address or update the E-Biz POC information.

Additionally, organizations may need to update their representation and certification information during the renewal process. This includes information about the organization’s size status, small business status, and any socio-economic certifications the organization holds, such as 8(a), HUBZone, or service-disabled veteran-owned small business (SDVOSB).

Organizations should also take care to ensure that their information is accurate and up-to-date, as it will be used by federal agencies to evaluate the organization’s eligibility for federal procurement opportunities. Providing false or misleading information during the renewal process could result in legal consequences, including suspension or debarment from federal procurement programs.

It’s also important for organizations to renew their registration with SAM before the expiration date to avoid any interruptions in their ability to participate in federal procurement opportunities.

Once the registration has expired, the organization’s status in SAM will change to “expired,” and the organization will no longer be able to update its information or access federal procurement opportunities through the system. Additionally, if the organization has any active contracts or grants with the federal government, those agreements may be terminated, and the organization may be required to return any federal funds that have been disbursed.

In conclusion, the frequency of renewing an organization’s registration with SAM depends on the type of registration and the information that was provided during the initial registration process. It’s important for organizations to stay aware of the expiration date of their registration and renew it before it expires to ensure continued access to federal procurement opportunities and to avoid any interruptions in their ability to receive federal funding.

The renewal process involves updating the organization’s information and representation and certifications information, and ensuring that the information is accurate and up-to-date.

 

By renewing their registration in a timely manner, organizations can ensure continued compliance with regulations and policies and avoid any legal consequences that may arise from providing false or misleading information. The frequency of renewing an organization’s registration with the System for Award Management (SAM) depends on the type of registration and the information that was provided during the initial registration process.

If you need assistance with your renewal, you can contact us at 866-717-5267 or via email: help@federalprocessingregistry.com