If you wish to work with the federal government, it is required to register with SAM – the System for Award Management.

In this post, we go over the requirements and how to tackle the SAM renewal process:

• How frequently am I required to renew a SAM registration?

• How do I inspect my existing SAM registration?

• 3 pointers for SAM.gov registration renewal

• SAM renewal process: How to renew your SAM registration

• SAM registration renewal experts to help in the renewal process

 

How frequently am I required to renew a SAM Registration?

 

At least once every year, you are required to re-validate and restore your SAM registration within the system.   

That implies you typically have 365 days from the most current date you registered your organization.

How does DUNS associate with SAM? SAM info should match what is in DUNS. That system is used to verify initial registrations and any updates. (For 2023 this has been updated with UEI, to learn more about hat,  please visit: https://federalprocessingregistry.com/what-is-a-unique-entity-identifier-uei-in-sam

While registration and renewal can be complex at times, the manner in which you sign up, restore, and present yourself within SAM is very important. Not only should your registration stay active to get government contracts, grants, and other awards– but likewise, much of the worth of SAM is as a marketing tool to introduce your organization to the government and other contractors.

For that reason, you may want to avoid the DIY (Do-it-yourself) path and work with the SAM registration experts at Federal Processing Registry.

The FPR specialists verify everything quickly and efficiently to guide you in who to call, what to say, and what to send them. Additionally, you get strong third-party assistance for the entire term of your renewal contract rather than having to find solutions through the Federal Service Desk (FSD) if you have any issues.

How do I inspect my present SAM Registration?

First, do you know if you are required to renew your SAM registration? Or are you just not sure if you are signed up? Or do you just wish to see how your record appears in the public database? In any of those cases, you need to understand how to see your entity (the term used within SAM for any organization or company within its database). There are three ways to view records in SAM, based on your registration circumstances, as follows:

 

Scenario 1: You registered previously, and it is presently live on SAM.

Go to www.sam.gov.

Click “Search Records” at the top left.

Browse the records using your Entity Name, DUNS Number / UEI, or CAGE Code.

Scenario 2: You previously registered, but your registration has expired.

Go to www.sam.gov.

Click “Search Records” at the top.

Click on “Advanced Search– Entity” at the right.

Look for the “Registration Status” line. Click the “Inactive” checkbox.

Click the “Entity” checkbox.

Browse the records using your Entity Name, DUNS Number/ UEI, or CAGE Code.

 

Scenario 2: You previously registered, but your registration has expired.

Go to www.sam.gov.

Click “Search Records” at the top.

Click on “Advanced Search– Entity” at the right.

Look for the “Registration Status” line. Click the “Inactive” checkbox.

Click the “Entity” checkbox.

Browse the records using your Entity Name, DUNS Number/ UEI, or CAGE Code.

 

Scenario 3: You previously registered as a privately listed entity   

While you can not see your record in the public database, in this case, you can see your privately listed registration details as follows:

1. Go to www.sam.gov.
2. Visit with your username and password.
3. Migrate your roles.
4. Click “Register/Update Entity.”
5. Click “Complete Registrations.”

3 tips for SAM.gov Registration renewal

Here are three key points to keep in mind throughout the SAM registration renewal process:

You need to review and update your record in a single computer session.

You must verify that all data is appropriate on a series of pages.

If Reps & & Certs (formerly ORCA) are required for your registration, you should examine the “Review Reps & & Certs” page to license that the details are correct.

SAM renewal process: How to restore SAM Registration

The SAM renewal process allows you to update or restore your entity within SAM. Continue as described listed below, per the US General Services Administration:

1. Go to www.sam.gov.
2. Enter your login credentials.
3. Click “Register/Update Entity.”
4. Click “Complete Registrations.” (Use “Incomplete Registrations” if your registration is insufficient.)
5. Click the company you want to restore or upgrade within the panel entitled “Entity List.”
6. Within the “Registration Details” panel that occupies, click on “Update Entity.”
7. Fill in “Purpose of Registration” (which does not require to be repeated).
8. Look at the “Core Data,” examining it and making any updates.
9. DUNS information: Go to https://fedgov.dnb.com/webform/ to upgrade DUNS. Once you have finished the updates, go to the “Verify DUNS Information” page within SAM and click “Refresh D&B Data.”

9. IRS Consent Information: This action can be avoided for global registrations.
10. Service Information: These details include your TIN.
11. CAGE or NCAGE Code
12. Executive Compensation
13. General Information: These aspects include your organizational structure and kind of business.
14. Financial Information: This information enables Electronic Funds Transfer (EFT).

15. Details Opt-Out: Select whether you want your details displayed publicly.
16. Review the “Assertions”: Examine them and make any updates (which can be skipped if you only desire grants).
17. Goods and Services– A main NAICS should be selected.
18. Size metrics
19. ( Optional) Disaster Relief Information
20. ( Optional) EDI Information
21. Examine the “Representations and Certifications”: Inspecting them and making any updates (which you can also skip if you are purely thinking about grants).
22. FAR Responses 
23. DFARS Responses
24. Architect-Engineer Responses
25.  Look at the “Points of Contact.” Erase any details within the optional POC fields that is no longer relevant.
26.  ( Small companies only) Go to the “SBA Supplemental” page and apply for accreditation as a small business.
27. Financial Information: This information enables Electronic Funds Transfer (EFT)
28. Proceedings Details
29. Details Opt-Out: Select whether you want your details displayed publicly.
30. Review the “Assertions”: Examine them and make any updates (which can be skipped if you only desire grants).
31. Goods and Services– A main NAICS should be selected.
32. Size metrics
33.  ( Optional) Disaster Relief Information.
34. ( Optional) EDI Information
35.  Examine the “Representations and Certifications”: Inspecting them and making any updates (which you can also skip if you are purely thinking about grants).
36. FAR Responses
37. DFARS Responses
38. Architect-Engineer Responses
39. Look at the “Points of Contact.” Erase any details within the optional POC fields that is no longer relevant.
40. ( Small companies only) Go to the “SBA Supplemental” page and apply for accreditation as a small business.
41. Additionally, assess and make updates to your SBA Dynamic Small Business Search (DSBS) information.
42. Click “Submit.”
43. Wait on confirmation. You will receive an e-mail when your brand-new, updated registration is live. However, it might not become active and overwrite the old details for 3 to 5 service days if it requires to be revalidated versus CAGE or IRS data.

SAM Registration renewal Expert Assistance For Faster and Better Results

As you can see, SAM.gov can be cumbersome and take some work to finish. While the procedure is simple, it can take a number of hours and is often not completed effectively by those doing it on their own.

The expert team at Federal Processing Registry does this work day in and day out so they know how to work with SAM better than anyone. Contact us today to find out how we can help you.

Federal Processing Registry experts do this work day in and day out so they know how to work with SAM better than anyone. Contact us today @ 866-717-5267 or reach out via email @ help@federalprocessingregistry.com to find out how we can help you.