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Who Can Register as the Authorized Representative for an Organization in SAM?


Navigating SAM: Understanding the Authorized Representative Registration

The Systems for Awards Management (SAM) is a crucial federal database used by the United States government to facilitate various procurement processes. It streamlines the federal awards process, providing a centralized platform for organizations to register and maintain essential information required for doing business with the government. One key aspect of SAM registration is designating an Authorized Representative for the organization. In this blog post, we will delve into the role of an Authorized Representative and explore who can register as one in the SAM system.

What is an Authorized Representative?

An Authorized Representative is an individual designated by an organization to act on its behalf in matters related to SAM registration and government contracting. This person serves as the main point of contact between the organization and the government agencies. The Authorized Representative takes responsibility for managing the SAM profile, ensuring accurate and up-to-date information, and representing the organization during any official communication or inquiries.

Who Can Register as the Authorized Representative?

  1. Internal Employees: In most cases, an organization’s internal employees are eligible to serve as the Authorized Representative. These individuals may include officers, executives, employees, or any other authorized personnel with the necessary authority to act on behalf of the organization. The Authorized Representative should have a deep understanding of the organization’s structure, operations, and contractual obligations.
  2. Third-Party Representatives: If an organization lacks the resources or expertise to manage the SAM registration process internally, they have the option to engage a third-party representative. These representatives are often external entities, such as law firms, consultants, or specialized agencies, with expertise in government contracting and the SAM system. Before designating a third-party representative, organizations should conduct thorough research to ensure the selected entity is reputable and reliable.
  3. Duly Authorized Officials: For certain entities, such as government agencies or universities, the designated Authorized Representative may be a duly authorized official who holds a specific position within the organization. This official must have the authority to legally bind the organization to contractual obligations and other matters concerning government awards.

Important Considerations:

  1. Legal Authority: The SAM Authorized Representative should have the legal authority to commit the organization to contractual agreements. Before designating an individual, organizations must ensure that they possess the necessary legal power to act on behalf of the organization.
  2. System Access and Security: The Authorized Representative will have access to sensitive information within SAM. Therefore, it is crucial to select a trustworthy individual or entity and establish appropriate security measures to protect the organization’s data.
  3. Communication Skills: Effective communication is essential as the Authorized Representative will interact with government agencies, potential partners, and stakeholders. Strong interpersonal and negotiation skills are valuable for representing the organization professionally.


In conclusion, the Authorized Representative plays a vital role in the SAM registration process, serving as the primary liaison between an organization and the government. Internal employees, third-party representatives, or duly authorized officials can act as the Authorized Representative, each with its unique requirements and considerations. By designating a capable and knowledgeable individual or entity, organizations can navigate SAM successfully and unlock various opportunities for government contracting. However, it is essential to ensure that the designated representative has the necessary legal authority and is equipped to manage the SAM profile effectively.

Registering in SAM is a crucial step for any organization seeking to engage in business with the federal government. By understanding the role of the Authorized Representative and making a well-informed choice, organizations can establish a strong foundation for successful government contracting endeavors.

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