Skip to content
Skip to contentA Capability Statement is a critical marketing document that every government contractor should have. It’s your business resume for federal buyers — often required when responding to Requests for Information (RFIs), Sources Sought notices, or during networking with agency procurement officers.
If you’re new to government contracting or looking to improve your bid success rate, having a well-structured and professional capability statement gives you a significant edge. Below, we explain what it is, why it’s important, and provide a free template you can customize.
What is a Capability Statement?
A capability statement is a one-page summary that highlights your business’s qualifications, core competencies, differentiators, and past performance. It’s a snapshot that contracting officers use to evaluate if you’re the right fit for their needs.
Federal agencies use this document to:
- Pre-qualify potential vendors
- Justify small business set-aside decisions
- Identify prime contractors or subcontractors
Why You Need One
- Required in early-stage responses (Sources Sought, RFI)
- Used for networking with agency Small Business Offices (OSDBUs)
- Increases credibility and professionalism
- Gives you a competitive advantage in a crowded market
Free Capability Statement Template (Copy & Paste)
Use this template to create a professional and compliant capability statement:
🧾 Capability Statement Template
[Your Company Logo]
[Company Name]
DUNS/UEI: [Your UEI]
CAGE Code: [Your CAGE Code]
Phone: [Your Phone Number]
Email: [Your Email Address]
Website: [Your Website URL]
Address: [Company Address]
🏢 Core Competencies
A concise, bulleted list of your primary services or products.
- [Service/Product 1]
- [Service/Product 2]
- [Service/Product 3]
- [Special tools or tech you use]
🎯 Differentiators
Why should a government buyer choose you?
- [Years of experience in your industry]
- [Certifications or licenses]
- [Unique methods or tools]
- [High client satisfaction ratings or awards]
📂 Past Performance
Showcase relevant contracts, clients, or projects.
| Client/Agency | Project Description | Contract Value | Period of Performance |
|---|---|---|---|
| [Agency/Company] | [Brief summary] | [$XXX,XXX] | [MM/YYYY–MM/YYYY] |
| [Agency/Company] | [Brief summary] | [$XXX,XXX] | [MM/YYYY–MM/YYYY] |
🧩 Company Data
Provide important identifiers and certifications.
- UEI: [Your Unique Entity ID]
- CAGE Code: [Your CAGE Code]
- NAICS Codes: [List all applicable]
- Socio-Economic Status:
📞 Contact Information
Name: [Your Full Name]
Title: [Your Title]
Phone: [Your Phone Number]
Email: [Your Email Address]
Optional Enhancements
To take your capability statement to the next level, consider adding:
- A short mission statement or tagline
- Your GSA Schedule number (if applicable)
- A QR code linking to your digital portfolio
- Icons for certifications or software expertise (ISO, PMP, MS Project, etc.)
Final Tips for Success
- Keep it to one page
- Make sure it’s visually clean and easy to scan
- Tailor it for specific opportunities when possible
- Save it as a PDF for emailing or printing
Your Capability Statement is Your Federal Resume
In federal contracting, first impressions matter. A strong, focused capability statement positions your business as qualified, prepared, and professional.
Use the template above to get started and stand out when agencies are evaluating potential vendors. If you need help building or polishing your capability statement, companies like Federal Processing Registry can assist you.
Need a free review of your capability statement? Reach out today and we’ll help make sure it’s contract-ready.
📞 Work With the Leading SAM.gov Experts Today
If your organization needs to stay eligible for federal funds, don’t take chances. Work with the professionals trusted by thousands nationwide.
Don’t risk your next contract. Partner with the most experienced SAM registration team in the country.
Take the First Step by Clicking Below:
https://federalprocessingregistry.com/register-online/
18,000+ Registrations Completed
Check Out our 900+ and growing Google 5-Star Reviews
📍 www.federalprocessingregistry.com
📞 Call: (888) 618-0617