The System for Award Management (SAM) is a vital platform that connects businesses and individuals with the U.S. government for procurement opportunities, grants, and other federal assistance programs. If you are considering registering on SAM, it is essential to understand the information required for a successful registration process. In this blog post, we will guide you through the necessary details you need to provide during SAM registration to ensure a smooth and efficient experience.
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Entity Information
The first set of information you need to provide during SAM registration pertains to your entity. This could be your business, organization, or, in some cases, yourself as an individual. The primary details required are:
a) Legal Business Name: For businesses, provide the official name under which your entity is registered.
b) Doing Business As (DBA) Name: If applicable, include any trade names or aliases under which your entity operates.
c) Physical Address: The physical location of your entity’s headquarters or primary business location.
d) Mailing Address: If different from the physical address, provide the mailing address where official correspondence should be sent.
e) Employer Identification Number (EIN) or Taxpayer Identification Number (TIN): This unique identification number is essential for tax-related purposes.
f) Data Universal Numbering System (DUNS) Number: A unique nine-digit identifier assigned to each business location by Dun & Bradstreet.
g) North American Industry Classification System (NAICS) Code: Choose the relevant code that best represents the primary activities of your entity.
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Point of Contact Information
During SAM registration, you must designate a Point of Contact (POC) to represent your entity. This individual will act as the primary contact for all communication with SAM. The required POC information includes:
a) Full Name: Provide the full legal name of the designated POC.
b) Title/Position: Indicate the position or role of the POC within the entity (e.g., CEO, CFO, Contracts Manager).
c) Phone Number: A valid phone number through which the POC can be reached.
d) Email Address: An active email address for official communication and notifications.
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Financial Information
SAM registration requires some financial details to assess your entity’s stability and capacity. This information typically includes:
a) Bank Information: Provide the entity’s bank account details for electronic fund transfer (EFT) purposes.
b) Financial Information: Some entities may be required to provide financial statements or supporting documents to demonstrate financial capability.
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Representations and Certifications
As part of SAM registration, you will need to make certain representations and certifications about your entity. These certifications attest to your eligibility to do business with the U.S. government and may include:
a) Type of Business: Identify whether your entity is a small business, large business, non-profit, etc.
b) Compliance with Federal Regulations: Confirm that your entity complies with relevant federal regulations, such as Equal Employment Opportunity (EEO) requirements.
c) Past Performance: Disclose any previous performance issues, including terminations, suspensions, or debarments.
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Notarized Letter
New entities registering in SAM are required to submit a notarized letter to appoint an Entity Administrator. The letter serves as an additional security measure to prevent fraudulent registrations. The notarized letter must be on the entity’s official letterhead and signed by an authorized individual.
The System for Award Management (SAM) plays a pivotal role in connecting entities with the U.S. government for a range of procurement opportunities and federal assistance programs. To ensure a successful SAM registration process, you need to provide essential information about your entity, designate a Point of Contact, and offer financial and certification details. By thoroughly preparing and accurately submitting the required information, you can set a strong foundation for engaging with the U.S. government through the SAM platform, opening doors to a wide array of potential opportunities.
Contact the FPR Help Desk through the following methods:
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Phone: 1-866-717-5267 (toll-free)
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Email: help@federalprocessingregistry.com