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What is the Purpose of the Notarized Letter in SAM Registration and is it Still Needed?


The notarized letter in SAM (System for Award Management) registration serves a specific purpose related to validating the authenticity of your registration. However, the requirement for a notarized letter has been eliminated as of April 2022 for most entities registering in SAM.

Historically, a notarized letter was required as part of the SAM registration process to confirm that the individual registering the entity had the authority to do so. The notarized letter typically included specific language, was signed by a notary public, and often required the physical signature of an authorized representative of the entity. This letter was used to prevent fraudulent or unauthorized registrations.

However, as part of an effort to streamline the registration process and reduce administrative burdens, the U.S. federal government eliminated the requirement for most entities to submit a notarized letter when registering in SAM. This change was implemented to simplify the registration process and make it more accessible.

As a result, for most entities, including U.S. and foreign businesses, non-profit organizations, and government entities, the notarized letter is no longer needed during SAM registration.

While the notarized letter requirement has been eliminated for most entities, there may still be specific cases or circumstances where a notarized letter or other documentation is requested. For example, certain types of entities, such as sole proprietors, may still need to provide additional documentation to support their registration. Additionally, if there are discrepancies or issues with your registration, SAM may request documentation to resolve them.

Therefore, it’s essential to follow the specific instructions provided during your SAM registration process. If you are unsure whether a notarized letter is required for your particular registration, consult the SAM website or contact SAM’s helpdesk or customer support for guidance.


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