The System for Award Management (SAM) is a government-wide, centralized database that is used by federal agencies to manage procurement processes, including grant and contract awards. Organizations that want to apply for federal grants or contracts must register with SAM and maintain their registration to remain eligible for awards.
If an organization’s registration with SAM expires, there are several consequences that can impact its ability to receive federal grants or contracts. The following are some of the key consequences of an expired SAM registration:
- Ineligibility for Federal Awards: Organizations with an expired SAM registration will not be eligible to receive federal awards, including grants and contracts. Federal agencies will only award contracts and grants to organizations that are registered and in good standing in SAM.
- Loss of Federal Business Opportunities: If an organization’s SAM registration expires, it may lose out on federal business opportunities.
Federal agencies will only consider bids and proposals from organizations that are registered in SAM.
- Loss of Payment: If an organization has an ongoing federal contract and its SAM registration expires, it may be unable to receive payment for services or goods already provided.
- Reputational Damage: An expired SAM registration can damage an organization’s reputation with federal agencies. It can create the impression that the organization is not well-managed or committed to complying with federal regulations.
- Re-Registration Process: If an organization’s SAM registration expires, it will need to re-register in order to be eligible for federal grants or contracts. This process can be time-consuming and may require the submission of updated information, including financial, legal, and other business-related information.
- Delays in Award Processing: If an organization’s SAM registration expires, there may be delays in processing their applications for federal awards.
The re-registration process can take several weeks, which can slow down the award process.
- Increased Costs: An expired SAM registration can also result in increased costs for organizations. For example, they may need to hire additional staff to start the re-registration all over again.
In order to avoid these consequences, it is important for organizations to keep their SAM registration up-to-date and to renew their registration before it expires. SAM registrations are typically valid for one year, although the exact expiration date will depend on the date of the initial registration. Organizations can check their expiration date by logging into their SAM account.
Renewing a SAM registration is typically a straightforward process, and organizations can complete the renewal process online through the SAM website. The renewal process involves updating information about the organization, including its contact information, business information, and representations and certifications.
Organizations that need help renewing their SAM registration can reach out to the Federal Processing Registry support center for assistance. The support center can provide guidance and answer questions about the renewal process, including a done-for-you service that updates the information and all of the required documentation.
In conclusion, an expired SAM registration can have serious consequences for organizations seeking federal grants or contracts. To avoid these consequences, it is important to keep the SAM registration up-to-date and to renew it well in advance before it expires. Organizations that need help with the renewal process can reach out to the Federal Processing Registry support center for assistance.
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